Parade and Festival Check-In Instructions

Checking In Instructions for our PrideDay Partners (Festival)

  1. The location for the Pride Festival is the Great Plaza at Penn’s Landing at the foot of Chestnut Street and the Delaware River.  It is the premier Festival site in the country.  Ty[ically the second Sunday of June, in 2017 it will be the third Sunday in June, June 18, 2017.
  2. Check-In time is between 8:30 and 11 a.m.  You must check-in at the registration table to find out where your assigned space is.  At 11 a.m. the registration table will be relocated to Pride Central.
  3. Check-In at the parking lot at Columbus Blvd. and Walnut Street.  There are entrances at both Market Street and Walnut Street.  There is a parking charge to enter the lot and will be able to park all day after you check in.
  4. Your space comes with one table and one chair.  Additional tables and chairs are available for rental at check-in.
  5. If you need help with a golf cart to get your things to and from your assigned space, there is a $25 fee.  If you are a sponsor or if you prepaid for a golf cart, you will get a golf cart card when you receive your confirmation in the mail.  Do not forget this card.
  6. Your table and chair will already be in your spot.  Your table should be marked with your name and space number.  There are HOT PINK directional “street signs” to lead you to your location and instructions in your envelope.  Please do not automatically ask for help finding your location.  We have over 150 partners to place in a short amount of time.
  7. No vehicles will be allowed near the check-in area after 11 a.m.
  8. If you are participating in the parade as well as the festival, make sure you have someone assigned to check-in at the Festival location in the morning.  You cannot check-in and set up after the parade arrives.
  9. The person checking in will receive 4 festival wristbands and will be responsible for getting them to your staff.  Anyone without a wristband will be required to purchase a $15 wristband for admission.  The Festival is the actual fundraiser that pays for all PrideDay activities, so wristbands have to be paid for.
  10. Your security deposit will be returned to you when you return your table to our registration table in the same area where you checked in.  Everyone is responsible for getting your table back to the registration table.  We will NOT return a security deposit if you leave your table at your location.
  11. You are assigned a spot in advance.  If you are unhappy with your spot, we will not be able to move you until after 11:30 a.m. and check-in is finished.  Only our Festival Coordinator Sal Loggia, can move you.
  12. Vending space is dictated by the layout of the Great Plaza.  You can NOT expand beyond your 6 foot table space or your 10 foot tent space.  There is someone adjacent to you.
  13. Vending is from noon to 6 p.m.  No one is available to check you out or return your security deposit until after 6 p.m.
  14. As the organizing committee, we reserve the right to remove anyone from the Festival who is not conforming to our reasonable restrictions.  We reserve the right to prohibit the display of any signs or products that, in our sole opinion, are not in keeping with the nature and character of the event.  This is a family friendly event.
  15. You are NOT permitted to sell alcoholic beverages.
  16. You are NOT permitted to bring in your own alcoholic beverages to drink.
  17. You are ONLY permitted to sell or distribute food/water if you are registered as a food vendor.
  18. Please do NOT place any stickers on any poles, walls, booths, or fencing at Penn’s Landing.
  19. Electric sources are limited and you must have registered for it in advance.
  20. The Festival is handicap accessible and there are plenty of clean restrooms, all of which are gender neutral.
  21. Our PrideDay coordinators, staff, security team, and volunteers are highly visible and will be wearing I.D. and PrideDay “ARE YOU CONNECTED” shirts.  Pride Central is located mid-Plaza near the permanent BLUE sound booth in direct line of sight from the stage.
  22. Food vendors must take their oil/grease with them.  They must also dispose of their garbage appropriately.
  23. No NUDITY is permitted.  You will be removed from the Festival site.  Philly Pride will determine what is or is not appropriate.  As an example, pasties are not appropriate.
  24. Check-out is at the same location where you checked in.
  25. We will be selling discounted wristbands for $10 at our Friday, June 10, kick-off party in the Gayborhood.  We will sell wristbands at the regular price along the parade route.  It is best to buy them in advance to avoid lines at Penn’s Landing.
  26. If you want to buy wristbands in bulk for your group at discounted rates, you will have to contact our Executive Director at 215-875-9288.  These mustbe paid for and picked up in advance.
  27. Please tell your volunteers and staff that back-packs will be inspected.  Avoid bringing them.
  28. Do NOT call the Pride office on Pride Day.  We will not be there.  We are all on location.

Checking In Instructions for our PrideDay Partners (Parade)

  1.  Parade kick-off is 11:30 a.m.  This will permit the parade to arrive at the Festival location in a timely fashion.  Once again, typically the second Sunday in June, in 2017 it will be the third Sunday, June 18, 2017.
  2. Check-in at the north east corner, 13th and Locust.
  3. Arrive at 10:30 a.m. if your group is just walking in the parade.  If you have a float or vehicle, you must arrive before 10 a.m.
  4. If you arrive before 9:30, DO NOT park your vehicle at 13th and Locust Street.
  5. Every group has an assigned placement in the parade.  when you check in, the Parade co-chair will give you a card with your group’s number.  Please place your group/vehicle in that number space and designate someone in your group to act as your group’s marshal.  Your marshal, along with out parade marshals, will help keep your group moving and properly spaced.
  6. When your group reaches the reviewing stand at 6th and Market, the reviewing stand will ask the marshal for your number so that your group can be properly identified.  It is important to stay in numerical order. The judges and the announcer have a list of the groups participating in numerical order.
  7. The parade ends at the festival site.  All vehicles and floats should drop off their riders at Front and Chestnut Streets.  The empty floats or vehicles should turn left unto the down ramp to Columbus Blvd.  If you are parking, make a sharp right hand turn.  There is a parking fee.  We have no control over parking.
  8. Please tell the people in your group NOT to throw items into the crowd, but to toss them gently.  Please be careful not to hit anyone in the face.
  9. The parade is 1.3 miles in length.
  10. There will be a moment of silence before the parade kicks off.
  11. All groups performing will be allowed 3-4 minutes at each of the following presentation points”  12th & Locust, 11th & Locust, Reviewing Stand, and 2nd & Market.
  12. All walking groups  will keep walking nd will be given their own time and space in front of the reviewing stand.
  13. The parade winners will be announced from the main stage at the Festival.  Winners will receive a trophy at the Main Stage from Chief Judge Jim O’Toole or during the week at Spruce Street Video.
  14. Please do NOT respond to/get confrontational with any rowdy parade watchers or protestors.  Ignore them because they want your reaction.  Any confrontation will be a distraction to the parade and will disrupt the flow.
  15. There is a $15 admission to the Festival.  Participation in the parade does NOT entitle you to free admission.
  16. Restrooms are available at the William Way Center, Gayborhood bars and restaurants, and portable toilets at 13th & Locust.
  17. Nudity is against the law and is discouraged.  We control the content of our parade and reserve the right to remove anyone.
  18. Properly dispose of trash in trash cans along the parade route.  Don’t litter.